Privacy Policy

This Privacy Policy explains how Sitenet HR (“we”, “our”, or “us”) collects, uses, and safeguards your personal information when you use our services. We are committed to complying with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and all other applicable data protection legislation.

1. Information We Collect

  • Personal details (full name, residential address, email address)
  • Employment information (job title, salary, start date, SOC codes)
  • Right to Work documentation (e.g., passport copies, visa information, BRP)
  • Attendance and leave records
  • Usage data relating to how you interact with our platform
  • Technical information such as IP address, browser type, and device details

2. How We Use Your Information

  • To manage HR processes and employee records
  • To ensure compliance with UKVI sponsorship requirements
  • To monitor visa status and Right to Work compliance
  • To deliver support and customer service
  • To improve and maintain the functionality of our platform
  • To comply with legal obligations, including Home Office audits and inspections

3. Data Sharing and Disclosure

  • Authorised personnel within your organisation
  • The Home Office, UKVI, or other regulatory bodies when legally required
  • Trusted third-party service providers (such as hosting, backup, and analytics), under strict confidentiality obligations
  • Law enforcement agencies or public authorities if required by law

4. Data Retention

Personal data is retained only for as long as necessary to fulfil the purposes outlined in this policy, including legal, regulatory, accounting, or reporting requirements. For UKVI compliance, records are typically retained for the duration of employment plus up to one year after termination, in line with sponsor licence obligations.

5. Data Security

We take the security of your data seriously. Measures include encryption, secure servers, firewall protection, access controls, and IP whitelisting. Data is stored securely in compliance with UK GDPR and other applicable data protection regulations.

6. Your Data Protection Rights

  • The right to access the personal data we hold about you
  • The right to request correction of inaccurate data
  • The right to request deletion of your data where legally applicable
  • The right to restrict processing of your data
  • The right to data portability
  • The right to object to processing
  • The right to lodge a complaint with the Information Commissioner’s Office (ICO)

7. Cookies and Tracking

Our platform may use cookies to improve functionality and user experience. You may choose to disable cookies via your browser settings, although this may affect certain features of the platform.

8. International Data Transfers

All personal data is stored primarily within the United Kingdom. Where international data transfers are necessary, we ensure that appropriate safeguards are in place to comply with data protection laws.

9. Changes to This Privacy Policy

We may update this privacy policy from time to time to reflect changes in legal requirements or our business practices. The most recent version will always be available on this page.

10. Contact Us

If you have any questions regarding this Privacy Policy, or if you wish to exercise your data protection rights, please contact us at:
Email: contact@sitenet.tech
Address: Sitenet Tech, United Kingdom

Last updated: 27 June 2025